Create any role you need and assign granular permissions for every system section — updated in seconds with real-time synchronization across all locations.
Watch permissions come to life. Click any role to see exactly what each position can access — permissions update instantly.
Create any role you need and assign granular permissions for every system section — updated in seconds with real-time synchronization across all locations.
Create any type of role — from owner to dishwasher to regional manager — and grant or deny access to every system section with granular, real-time permission controls.
Define unique roles tailored to your organization — no limits on how many or what type. Clone permissions from existing roles or build from scratch in seconds.
Toggle permissions for every single system section — orders, finance, inventory, menu, customers, HR, analytics, settings, system, and more. One click to grant or revoke access.
Permission changes propagate instantly across all locations and terminals. Edit a role and the new permissions take effect immediately — no logout, no delay, no disruption.
Control exactly which sidebar pages each role can access. Enable or disable individual pages within every navigation group — from Dashboard to Tax Compliance.
View all employees, their current roles, and reassign roles in seconds. Full audit trail of who changed what and when.
Complete employee roster showing name, email, department, current role, and active status. Search, filter, and sort by any column.
Reassign any employee to a new role with a single dropdown selection. New permissions apply instantly across all systems and terminals.
Assign or change roles for multiple employees at once. Perfect for shift-wide or location-wide role updates during reorganizations.
Grant or revoke specific permissions for individual users without changing their base role. Set optional expiry dates for temporary access grants.
Permissions organized by functional category with visual batch controls. See at a glance exactly what each role can and cannot access.
Control access to financial reports, reconciliations, payables, receivables, budgets, tax management, expenses, and payroll operations.
Grant or restrict access to order viewing, creation, editing, cancellation, KDS management, and refund processing.
Manage inventory viewing, receiving, adjustments, supplier management, and stock transfer approvals per role.
Control menu item management, category management, modifier configuration, and pricing updates by role.
Set customer data access, CRM management, loyalty program controls, and customer insight visibility per role.
Define employee record access, scheduling controls, attendance management, and leave administration permissions.
Control dashboard access, report exports, AI analytics viewing, and custom report management.
Role management, permission management, user management, system logs access, and branch configuration controls.
Three different ways to view, manage, and audit roles with tools for every workflow.
Expandable role cards showing all permission categories with visual toggle switches. Select All / Clear controls per category for rapid permission configuration.
Compact table with role name, employee count, permission summary badges, and action buttons. Best for quick scanning across many roles.
Visual grid cards showing role name, user count, permission summary, and action buttons. Ideal for dashboard-style role management.
Clone an existing role — including all its permissions — to create a new role in one click. Perfect base for creating role variants like "Senior Cashier" from "Cashier".
Complete visibility into every permission change with immutable audit logging and advanced permission management.
Every permission grant, revocation, modification, and role assignment is logged with timestamp, actor identity, before/after state, and IP address.
Filter the audit log by employee, action type (granted, revoked, modified, accessed, denied, role_assigned), date range, and resource type.
Fine-grained resource-level permissions with 6 levels — view, create, edit, delete, approve, admin — mapped to invoices, orders, reports, settings, employees, customers, inventory, accounting, and more.
Grant temporary permissions with automated expiry. Ideal for contractors, temporary staff, or project-based access that self-revokes on schedule.
Centrally manage roles and permissions across all locations with consistent policies and location-specific flexibility.
Define global role templates from headquarters and apply them consistently across all franchise and corporate locations.
Grant location-specific permissions so a manager at one store cannot access data or settings at another location.
Built-in system roles (admin, manager, owner, etc.) are protected from deletion. Custom roles are fully editable and removable with employee reassignment workflow.
Start with ready-made roles for every position: owner, regional manager, area coach, franchisee, manager, supervisor, cashier, waiter, host, bartender, busser, dishwasher, prep cook, kitchen, expediter, quality control, delivery dispatcher, rider, driver, accountant, HR manager, marketing manager, inventory clerk, IT admin.
In today's competitive pizza market, standing still means falling behind. Role & Access Management addresses the critical gaps that hold restaurants back.
Restaurant operators manage a complex hierarchy of employees — from owners and regional managers to cashiers, kitchen staff, and delivery drivers — each requiring different levels of system access. Without a structured role management system, new hires are given blanket admin access or limited access that's nearly impossible to configure. Permission changes require backend database edits or IT tickets that take days to process. Former employees retain system access for weeks after departure, creating security vulnerabilities, fraud opportunities, and inventory shrinkage. When a manager needs to temporarily restrict a cashier's refund permissions or grant a regional manager access to a new location's data, there is no self-service way to make that change — every permission update requires a developer or database administrator, creating bottlenecks that slow down operations and create security gaps.
Restaurant++'s Role & Access Management module provides a complete self-service permission system where administrators can create any role they need, define granular permissions for every system section and feature, and have changes take effect instantly across all locations and terminals. Create custom roles from scratch or clone permissions from existing roles — name it, set its permissions, and assign employees in under 60 seconds. Permissions are organized by functional category (Finance, Orders, Inventory, Menu, Customers, HR, Analytics, Settings, System) with visual toggle switches, batch Select All/Clear controls, and individual sidebar page access controls for precise configuration. Three view modes — Accordion, Table, and Tiles — let administrators manage roles the way that suits their workflow. System roles are protected from accidental deletion while custom roles are fully editable with employee reassignment workflows. The complete permission audit trail logs every grant, revocation, modification, and role assignment for full compliance and security oversight.
Restaurant labor turnover in the industry exceeds 75% annually, meaning the average location cycles through its entire staff every 16 months. Each departure represents a security risk if system access is not promptly revoked, and each new hire requires role configuration that takes days or weeks in traditional systems. Multi-location operators managing 5-50+ locations face exponentially greater complexity — a single location may have 20+ distinct roles with different permission sets, and across 10 locations that means managing 200+ role assignments. Restaurant management software has historically treated role and permission management as a developer-only backend function, forcing operators to submit tickets and wait days for simple changes like removing a terminated employee's access or granting a regional manager access to a new location. With increasing regulatory scrutiny on data access controls (GDPR, CCPA, SOX) and growing fraud risks from unmanaged access, a self-service, real-time role management system is no longer optional — it is an operational and compliance necessity.
Self-service role management eliminates the need for developer or IT involvement in permission changes, saving an estimated $5,000-15,000 annually in avoided IT tickets and development time for permission management. Automated access revocation upon employee termination or role change prevents the average $3,000-8,000 per incident in fraud losses from former employee access abuse. Configurable role templates reduce new-hire onboarding time from days to minutes — a new cashier or kitchen staff member can be fully set up with correct permissions in under 60 seconds. Multi-location operators save an additional $10,000-25,000 annually in centralized role management versus per-location manual configuration, with consistent permission policies enforced automatically across all locations. The complete audit trail eliminates compliance reporting headaches and reduces audit preparation time by 80%.
Most restaurant management platforms treat permission management as a static, developer-only backend function, offering at most a few hard-coded roles with no customization. Competitors that do offer role management typically limit it to 3-5 predefined roles (admin, manager, staff) with no ability to create custom roles or granular per-section permissions. Restaurant++'s Role & Access Management provides unlimited custom role creation with granular toggle controls for every system section, sidebar page, and feature — no other restaurant management platform offers this level of permission granularity with real-time sync. The three view modes (Accordion, Table, Tiles), batch permission controls, role cloning, system role protection, employee reassignment workflow, and complete audit trail collectively represent a permission management capability that exceeds what most enterprise software offers, let alone restaurant-specific platforms.
Role & Access Management integrates with every module in the Restaurant++ platform — role permissions control access to Finance, Orders, Inventory, Menu, Customers, HR, Analytics, Settings, and System modules. Permission changes sync in real time with the Sidebar component, RouteGuard system, and all terminal interfaces, ensuring employees see only what their role permits. The Users directory connects with the Employee Management and HR modules for unified employee data. The audit log feeds into the Compliance module and Financial Reports for regulatory documentation and SOX compliance. The advanced permissions system provides resource-level granularity with 6 permission levels (view, create, edit, delete, approve, admin) mapped to invoices, orders, reports, settings, employees, customers, inventory, accounting, sales tax, budgets, purchase orders, and more. Individual user permission overrides allow temporary access grants with automatic expiry, ideal for contractors, auditors, and temporary staff.
All permission data is encrypted in transit (TLS 1.3) and at rest (AES-256) with strict role-based access controls limiting permission management to authorized administrators only. The system enforces segregation of duties — users cannot modify their own permissions, and permission changes require appropriate authorization levels. System roles (admin, manager, owner, etc.) are protected from deletion with immutable permission baselines that cannot be fully removed, ensuring fallback access for emergency scenarios. Every permission action is logged in an immutable audit trail with timestamp, actor identity, before-and-after state, IP address, and reason code, providing complete traceability for internal audits, SOC 2, SOX compliance, and regulatory reviews. The granular permission system supports time-limited access grants with automated expiry, ensuring temporary access cannot persist beyond its authorized duration.
Unlimited custom role creation with granular permission toggles across 9 functional categories (Finance, Orders, Inventory, Menu, Customers, HR, Analytics, Settings, System) and 15 sidebar navigation groups. Supports 20+ predefined roles with system-role protection. Three view modes: Accordion (expandable permission cards with category batch controls), Table (compact with permission summary badges), Tiles (visual grid cards). 49 granular permission codes across all categories with individual toggle switches. Permission changes sync in real time across all locations and terminals — sub-second propagation. Advanced resource-level permissions with 6 levels (view, create, edit, delete, approve, admin) across 20+ resource types. Complete audit trail with filters by employee, action type, date range, and resource. Duplicate/clone role functionality with full permission copy. Employee reassignment workflow for role deletion. User permission overrides with optional expiry dates. Multi-location support with centralized role templates and location-specific assignments. Mobile-responsive management interface.
Launch in days, not months.
Set up the module with your business data, preferences, and rules in minutes.
Connect with your existing systems — POS, payroll, inventory, and more.
Activate and start seeing results immediately with our guided onboarding.
See how Restaurant++'s role & access management stacks up against the competition.
| Feature | Restaurant++ | Toast | Square | Clover |
|---|---|---|---|---|
| Core Functionality | Included | Basic | Limited | Basic |
| AI Integration | Native AI | Not Available | Not Available | Not Available |
| Multi-Location Support | Unified platform | Separate instances | Separate instances | Separate instances |
| Reporting & Analytics | Real-time dashboards | Basic reports | Basic reports | Limited reports |
| API & Integrations | Open API + webhooks | Limited API | No API | Limited API |
| Mobile Access | Full mobile app | Web-only | Web-only | Mobile app |
| Support | 24/7 priority support | Business hours | Email only | Business hours |
| Pricing | All-inclusive | Per-feature fees | Per-feature fees | Per-feature fees |
Everything you need to know about Role & Access Management.
Setup takes less than 15 minutes. Import your menu, configure your settings, and you are ready to go.
Hear from restaurant businesses that use Role & Access Management.
The Role & Access Management module transformed how we operate. We saw immediate improvements in efficiency and customer satisfaction.
Switching to Restaurant++'s Role & Access Management was one of the best decisions we made. The AI capabilities alone put them years ahead of competitors.
We evaluated every platform on the market. Restaurant++'s Role & Access Management was the clear winner — more features, better AI, and lower total cost.
Join 12,000+ restaurant locations that trust Restaurant++ to streamline operations, reduce costs, and drive growth.